Adapt Editing According to Output Formats

To achieve optimal results, tailor your editing approach to the generated output format. Editing should adhere to the strictest format rules to ensure compatibility with less strict formats.

PDF and DOCX Formats:

  • More lenient formats based on page structures.
  • Allow control of visual presentation on each page, including the use of floating elements.


  • Stricter formats based on a cellular/tabular structure.
  • HTML MAIL BODY is stricter than HTML.
  • Text is presented as a single long page; page-based components like Pages are not available.

HTML Format:

  • Recommend using tables (transparent/borderless) for control and placement.
  • Tables allow control of elements’ location but have limited text alignment.
  • Tables are essential, and their width should adhere to the workspace width (page width minus margins).
  • Use Spacing Before/After for line spacing.
  • Any font size is acceptable, but the minimal line height is 8 pts.
  • Use two-column tables for numbered lists to control space between number and text.


  • Leveled numbering can be achieved by creating columns for each level within tables.

Headers and Footers:

  • Can be used, especially for PDF/DOCX generation with different first pages.
  • Note that only the header/footer of the first page appears in the HTML generated output.
  • Headers appear once at the beginning, and footers appear once at the end of the HTML output.

Page Breaks:

  • Not relevant to HTML format but significant for other generated formats.
  • Page breaks create a larger space in HTML; in PDF/DOCX, they generate a new page.
  • Avoid using section breaks.


  • Use pictures with “In line with text” layout.
  • Avoid “Behind/In front of text” as it is challenging to position in the output.
  • Shapes are not recommended; if necessary, use “In line with text” layout.

HTML Mail Body Format:

  • Strictest format, similar to HTML with additional rules.
  • Based on tables and cells, use tables (transparent/borderless).
  • Align all tables to the center.
  • Avoid cell merging; use a single table for setting up the screen, or multiple tables as needed.
  • The width of the table determines the displayed output width, within the workspace area.
  • Recommended width is 19 cm.
  • Do not use headers, footers, or page breaks.
  • Avoid using shapes.

Pictures (HTML Mail Body):

  • Linked pictures must be from an external source, accessible to all.
  • Add pictures to the document as a picture script.
  • Linked pictures should be in the exact size they will be added to the document.
  • Maintain a 96 DPI resolution (not saved for the web).
  • The size of the picture should not exceed the size of the cell it is added to.