Before You Start

This document describes recommended work procedures that will help you when designing and editing Docomotion Forms in MS-Word.

Before you start editing, you should ask yourself the following questions:

  • What type(s) of output do you plan to generate?
  • Are there differently styled pages (for example is first page different, odd and even pages? Different sections in the document?
  • Are there footnotes?
  • Are page margins according to request
  • What are the required font and font size?
  • What is the required line spacing?
  • Are there redundant tabs in the template I am editing?

The following sections include:

Page Setup

To access page setup definitions click Layout>Page Setup.

Click   to access all options

In the Margins tab define the editing space and page orientation.
The example shows the different definitions.

In the Paper tab define the page size.

In the Layout tab define the text direction and header and footer parameters.

If the form includes headers and footers adapt the editing space borders accordingly.

In our example, the editing space limits were changed as follows.

Ruler

Display the ruler to view page limits and adapt the editing space borders.

In View>Show select Ruler.

Headers and Footers

By default, the header and footer are automatically added at the top and bottom of each page unless otherwise defined. You can also define a different first page for each section in the document.

To add a header or footer double-click the top of the page. This opens the Header&Footer Tools>Design tab in the toolbar.

You can now add various design elements such as a logo and page numbering.

To return to the body of the form click Close Header and Footer in the toolbar or double-click the body of the form.

Different First Page

You can define the header/footer of the first page of each section to be different, by selecting Different First Page in the Design tab of Header&Footer Tools.

This can be useful for example for an introductory page.

Page Break/Section Break

These two ways of breaking the text in a form are supported:

  • Page Break: This option continues the text in a new page without changing the page properties.
  • Section Break Next Page: This option continues the text in a new page, in a new section which can have different properties such as different header/footer, editing space, text direction etc.

Page Break

Entering a page break starts a new page with the same header and footer.

Place the cursor where you want to add the page break and do any of the following:

1 Layouts>Breaks>Page
2 Insert > Page Break
3 Ctrl + Enter

Each of these options breaks the page and inserts a page break as follows:

Section Break Next Page

This option enables starting the new sections in new pages with headers and footers that are different in different parts of the form.

Place the cursor where you want to add the break and select:

Layout > Section Break > Next Page

This inserts the following:

Do delete this break select the break with a paragraph mark before and after and click Delete.

Note: You cannot use this option when generating HTML forms.

Headers/Footers with Section Break Next Page

This break type enables creating unique headers/footers for specific sections of the form. By default, the header and footer of the new section are connected to the sections before and after it. To disconnect enter the header/footer area (see Header/Footer) and deselect Link to Previous.

Text Styling

You can style the form text in the Home tab.

The font and paragraph formats determine how the text appears in the form.

Styles are sets of predefined formatting definitions. You can use styles to quickly apply a set of formatting choices consistently throughout your form. Styles also enable defining a contextual hierarchy of a form.

Using Styles

Only the following style types are supported:

  • Normal: The default style of the text.
  • Headings 16: Six hierarchy levels of headings. After creating Heading 1, its lower level hierarchies are created:
  • List paragraph: For automatic numbering, numbered list, bulleted list or multilevel list.

Important: Do not change the names of these styles.

Modifying Styles

To modify a style right-click the style in the toolbar and, from the menu, select Modify.

In the Modify Style window that is displayed, you can define the style and its definitions.

To modify the style use only the Format button Font and Paragraph options.

See Font Definitions, Paragrah and Text Flow Definitions.

If you have in the document a text sample you want to use as the style formatting, select the text, right-click the style and select Update [style name] to Match the Selection.

Font Definitions

Use the Font toolbar area to easily change the text appearance, font type, size, style etc.

Note that text effects are not currently supported.

For full font options click .

This is especially important if multiple languages are defined is the document or in the system (not used in the documents).

For example English-Hebrew documents that combine English and Hebrew

This window enables defining a different font for Hebrew and English if the font you are using is not the same for both languages.

Hebrew font is defined here: 

English font is defined here: 

Paragraph and Text Flow Definitions

Use the Paragraph toolbar area to:

  •  Show/Hide paragraph marks and other hidden formatting symbols
  •  Text direction
  •  Text alignment
  •  Line spacing.

<div class=”blk-em-content-box”>Note:   is not currently supported but can be used for defining table cells.</div>

For the full options click  to display the Paragraph window where the text flow and presentation can be fully defined.

Indentation
Before text Defines the indentation from page/table margins before the text (where the text begins).
Special Enables two types of special indents: First Line/Hanging
By Defined the special indent from the beginning of the text.
Note: After text is not currently supported.
Spacing
Before Defines the spacing before the paragraph.
After Defines the spacing after the paragraph.

Note: You need to select at least 0 spacing (automatic spacing is not supported).

Line Spacing Defines the line height in the paragraph.
At Some options enable setting the line height irrespective of the font.
Don’t add space
between paragraphs of the same style
When this option is selected the Before/After values are ignored. Automatically selected for automatic numbering

TIP: Recommended values:
Line Spacing: Single
Use Before/After as needed.

Keep with Next

Use this option to move a group of lines to the next page if they do not all fit together in the current page.

Select the lines you want to be treated as one unit, display the  Line and Page Breaks tab: Paragraph>Line and Page Breaks. In the tab, select Keep with next and Keep lines together.

You must select both options.

The selection is displayed in the document as:

Notes:

Use this option sparingly as its effect is lost or diminished if used too much.

Page break before is not currently supported. Use the regular page break instead.

Automatic Numbering

Numbered List Types

Select the text you want to which you want to add numbering or bullets or place the cursor where you want to start numbering and select Bullets or Numbering.
Clicking  enables selecting a specific style of bullets or the numbered list type.

Numbered List Styles

Bullets: Enables adding a bullet symbol at the beginning of each paragraph.

Numbers: Enables adding an alphanumeric ordinal value at the beginning of each paragraph.

Multilevel List: Enables adding an alphanumeric ordinal value at the beginning of each paragraph with a hierarchical level.

This method enables creating sub-sections and keeping a sequence by creating interconnected numbering levels.


The example displays 2 hierarchical levels.
To switch between levels you can do one of the following:
Use the keyboard:
• Use the Tab key to go down one level
• Use Tab+Shift to go up one level

Select from menu:
Open the multilevel list menu, select Change List Level and select the required level.

TIP: We recommend using multilevel numbering even in one level numbering with an option to add levels as needed.

Defining Spaces in Automatic Numbering

When you define automatic numbering the paragraph definitions automatically change to Hanging with Word’s default indent.
You can modify the indent in the Paragraph window.
In addition, a tab is added between the number and the paragraph, in order to add a space according to the space defined in Paragraph. It is important to make sure that the tab has enough space so as to avoid movement when generating the output.

Tables

Using graphical tables is the basis of mapping and adding multiple recurrence fields. Tables also enable easily designing complex forms.

To add a table choose Insert>Table. And drag the mouse on the grid to select the number and shape of the cells. In the example, we chose 3 columns in 2 rows.

TIP:

Create the table according to the highest required number of columns and merge cells if necessary.

You can also add the table by choosing Insert Table. This opens a window where you can insert the number of required columns/rows.
Always choose Fixed column width (Autofit is not supported).
The width of the added table is the workspace width.

Table Properties

The default table style is Table Grid. Always use this type of table and adapt the table to your design requirements (other table styles are not currently supported).

Right-click the table and choose Table Properties to display the Table Properties window.

Use the tabs in the window to update the table properties. Some options affect selected cells while others affect the whole table.

Table Definitions

In the Size area, you can define the preferred width of the table. From the Measure in dropdown select Inches or Centimeters. Do not select the Percent option.
If you define a table width click Distribute Columns in the table toolbar to recalculate the columns’ width.

In the Alignment area whether to align the table to left, right or center.
The Indent from option enables indenting the table from the page limits according to the table direction.

In the Text wrapping area always select None with no text wrapping. Around is not supported and will cause the table to be displayed in the upper left corner of the output.

In the Table direction area,  select the table direction. The column order is automatically defined when you insert the table according to the text direction of the paragraph into which the table is inserted.

TIP: RECOMMENDED DIRECTION
It is recommended to define the direction of the table according to the general direction of the edited document.

Row Definitions

In the Size area, you can specify the height of the table row. This is the minimal height of the row. if you add content to the row the size will increase as needed. This is the normal behavior of a row and does not require additional settings.

If you choose the Exactly option the content of the row will be cut/not displayed if the row height exceeds the defined value.

In the Options area, you can define how the row behaves when the table flows over to a new page.

Row Break  
By default, rows can break between pages. Usually we do not want this to happen, so uncheck this option.

Heading Row    
You can set a row to appear at the beginning of every new page if the table spans over more than one page. Select the rows in the table (the selected rows must include the first table row) then, in Table Options>Row, select this option.

Do not select rows with dynamic data (tabular)!

Do not select the whole table!

Navigating between Rows

You can navigate between table rows directly from the Table Properties window by clicking Previous Row/Next Row in this tab. The current selection is displayed at the top of the tab.

Column Definitions

In the Size area, you can define the preferred width of the columns. From the Measure in dropdown select Inches or Centimeters. Do not select the Percent option.

TIP: COLUMN WIDTH IN OUTPUT
Check this width if the column width in the output looks different to the edited document. This, and not what is displayed in the Ruler determines the column width. In addition, check that the column width is the same as the cell width.

Navigating between Columns

You can navigate between table columns directly from the Table Properties window by clicking Previous Column/Next Column in this tab. The current selection is displayed at the top of the tab.

Cell Definitions

In the Size area, you can define the cell width. From the Measure in dropdown select Inches or Centimeters. Do not select the Percent option.

In the Vertical alignment area, you can define the vertical alignment of the cell content.

Options enables adding margins to the cell. Using this is not recommended since it might cause misalignment in the table.

Resetting Tables

Tables include, by default left and right margins. When the margins are defined the cell content starts at the page border and tables extend beyond the page borders. This causes difficulties in designing tables and calculating column widths.

It is therefore recommended to delete the cell margins in the table. This is called resetting the table.

To reset a table:

1 Open the Table Properties window.

2. In the Table tab, click Options.

3. In the Table Options window, define the margins as 0.

4. Click OK.

5. Click OK again to close the Table Properties window.

If the table includes several columns, you also need to perform the following steps:

6. Select the whole table.

7. Click Distribute Columns in the table toolbar.

This is an important step that causes column width to be recalculated.

 

Cell Margin Definitions

Display in the Document

Before Reset
After Reset

Borders and Shading

You can define and change the borders of the table as well as the shading of the cells from the Table toolbar as well as from the Table Properties>Borders and Shading

These definitions apply only to the selected cells!

Borders

The Borders tab enables controlling the visual display of the table, no borders, external borders only etc.

You can only define the border as a continuous line. Other border styles are not supported.

You can define any border color and width from the lists.

A diagonal border of a cell is not supported.

Shading/Cell Fill

Use the Shading tab to define the fill color of cells or a table.

Transparency and patterns are not supported.

Table Toolbar/Table Tools

The table toolbar and tools are displayed only when a table is selected. The two available tabs are Design and Layout.

The Layout toolbar enables easily and quickly managing and maintaining tables. Some of the options are also available when right-clicking a table or through the Table Properties menu.

Select

Use these options to select a specific part of a table. Using this option as opposed to directly selecting from the table is especially when adding logic during design especially when using containers.

View Gridlines/edge of a Borderless Table

Gridlines display the limits of cells where the table is defined without borders. These lines are displayed during editing but not in the final output, apart from DOCX format.

TIP: USE GRIDLINES

it is recommended to always use gridlines during editing to simplify designing and maintaining documents.

Insert/Delete Rows and Columns

Use these options to delete or add rows.

Merge/Split Cells or Table

Use these options to split the table into two separate tables, which adds an ENTER between the tables. In addition, you can use this option to split and merge cells. Use this option sparingly. It is better to define cells without borders whenever possible in order to simplify the design and maintenance of the document.

Cell Dimensions

Use these options To define the height of rows and width of columns.

When you click Distribute Rows/Columns the height/width is distributed evenly between the selected elements.

Align Cell Content

Use these options to define the vertical and horizontal alignment of the cell content.

Text direction is not supported

Using cell margins is not recommended.

Autofit

Autofit is not supported and, if defined, will cause the table to be really small!

To remove autofit, select Fixed Column Width.

Draw Table

Do not use this option to draw a table or remove cells from a table.

Use the regular Insert> Table  to add a table, splitting and merging cells if necessary.

Pictures

This section refers to regular pictures added to the document during editing, their connection to paragraphs and location in the document considering the fact that the Form is dynamic. It does not refer to the use of picture tags. For details regarding using picture tags see Adding Picture Scripts.

Select the type of picture and how to add it to the document according to business/design requirements during document setup.

To add the picture to the document select Insert>Pictures and choose the picture file.

When you select a picture, the Format toolbar appears. This toolbar enables defining the picture size, and text layout as well the picture’s level in objects order (behind/in front of other objects/elements).

Cropping, transparency, rotating, effects, alignment and borders are not supported.

Text Wrapping

Text Wrapping enables defining the type of connection between the picture and adjoining paragraphs.

To define the layout, select the picture, from the right-click menu select Wrap Text and then any of the following:

In Line with Text:

The picture is added as part of the paragraph and increases the height of the row to which it is added. In this layout selecting location is disabled, since the picture moves in the document as part of the movement of the paragraphs.

Behind Text

The picture is placed in a layer behind the text to which it is connected. You can change the location of the picture relative to the paragraph but it is still connected to the paragraph.

In Front of Text

The picture is placed in a layer in front of the text to which it is connected. You can change the location of the picture relative to the paragraph but it is still connected to the paragraph.

Position

The picture’s position is always determined relative to the paragraph to which it is connected and according to the selected text wrapping.

Anchor/Connect to Paragraph

For pictures with text wrapping of In Front of or Behind text you can freely choose the position of the picture’ but it is still connected to the paragraph. This connection is represented by the anchor which can be seen when the picture is selected and hidden formatting is displayed.

To connect the picture to another paragraph, drag the anchor to the required paragraph.

To lock the picture to a specific paragraph, In the Layout dialog select Lock anchor. The anchor sign changes to .

Changing Positions

For pictures with In Front of Text and Behind Text text wrapping you can freely set the position of the picture. However you need to define the position relative to the page, column and paragraph. This influences the position of the picture in documents with dynamic data.

To define the position of the picture select the picture, from the right-click menu select Size and Positon. In the Position tab always select Absolute Position and one of the following options.

Note: Other position definitions are not supported.

 
Column to Paragraph Page to Page

Description

The position of the picture is relative to the paragraph to which it is anchored. The picture will move up and down the page depending on the number of paragraphs before the paragraph to which it is anchored. The position of the picture is relative to the page in which the paragraph to which it is anchored is located. The position of the picture in the page will not change when the number of paragraphs before this paragraph changes. When the paragraph moves to a different page the picture moves with it.

Definitions

During Editing

 During output generation – when the logic is applied

 

Shapes

Using shapes is not common and not suitable for all outputs. Usually using a table is a better option since tables are easier than shapes to maintain, align and paginate.

The most common use of shapes is when there is a need for for adding information in a specific location or if you want to add another layer of information to what is already in the document.

To add a shape select Insert>Shapes and select one of the following shapes: Rectangle, circle, rectangle with rounded corners or line. Drag the cursor on the editing area to create the shape. Pressing the Shift key while dragging creates a shape with length and width that are equal.

Note:

Other shapes are not currently supported.

Format

After adding the shape you can define the shape format from the Format toolbar and the shape format definitions.
When the shape is selected the Format toolbar appears. This toolbar enables defining the shape size, fill color and border of the shape, text layouts as well as the order of the layer containing the shape relative to other entities.

Notes:

  1. Effects and shading of the shape or text are not supported
  2. Grouping shapes is not supported.

Another way to define the shape format is by right-clicking the shape and selecting Format Shape from the context menu. In the dialog that opens you can define the shape fill color. In addition, you can define the weight and color of the line.

Use only a continuous line. Other fill and line options are not supported. Transparency is not supported.

Text in Shapes/Text Box

Shapes that are rectangular or rectangular with rounded corners can include text. To add text right-click the shape and from the context menu choose Add Text. You can set the format of the text paragraph like any other paragraph.

Defining the TextBox

Right-click the shape and select Format Shape. In the dialog enter the TextBox menu. You can define the vertical alignment in the shape: Up, center or down.

Select Resize shape to fit text if you anticipate that the quantity of text will increase and you want the shape to grow with the amount of text. If you use this option for a rectangular shape with rounded corners, the radius of the corner will decrease as the shape grows.

By default, Word adds margins around the text box. It is recommended to define equal margins or no margins at all.

Note:

Text direction is not supported.

Text Wrapping

Text Wrapping enables defining the type of connection between the shape and adjoining paragraphs.

To define the layout, select the shape, from the right-click menu select Wrap Text and then any of the following:

In Line with Text:

The shape is added as part of the paragraph and increases the height of the row to which it is added. In this layout selecting location is disabled, since the shape moves in the document as part of the movement of the paragraphs.

Behind Text

The shape is placed in a layer behind the text to which it is connected. You can change the location of the shape relative to the paragraph but it is still connected to the paragraph.

In Front of Text

The shape is placed in a layer in front of the text to which it is connected. You can change the location of the shape relative to the paragraph but it is still connected to the paragraph.

Position

The shape’s position is always determined relative to the paragraph to which it is connected and according to the selected text wrapping.

Anchor/Connect to Paragraph

For shapes with text wrapping of In Front of or Behind text you can freely choose the position of the shape but it is still connected to the paragraph. This connection is represented by the anchor which can be seen when the shape is selected and hidden formatting is displayed.

To connect the shapeto another paragraph, drag the anchor to the required paragraph.

To lock the shape to a specific paragraph, In the Layout dialog select Lock anchor. The anchor sign changes to .

Changing Positions

For pictures with In Front of Text and Behind Text text wrapping you can freely set the position of the picture. However you need to define the position relative to the page, column and paragraph. This influences the position of the picture in documents with dynamic data.

To define the position of the picture select the picture, from the right-click menu select Size and Positon. In the Position tab always select Absolute Position and one of the following options.

Note: Other position definitions are not supported.

 
Column to Paragraph Page to Page

Description

The position of the shape is relative to the paragraph to which it is anchored. The shape ill move up and down the page depending on the number of paragraphs before the paragraph to which it is anchored. The position of the shape is relative to the page in which the paragraph to which it is anchored is located. The position of the shape in the page will not change when the number of paragraphs before this paragraph changes. When the paragraph moves to a different page the shape moves with it.

Definitions

During Editing

 During output generation – when the logic is applied

Quick Parts

Quick parts are smart Word fields, such as documents page numbers and generation dates that are inserted into the document dynamically during generation.

To add one of these fields, click Insert>Quick Parts > Field.

You can add the following fields: Date, PageNumPages and SectionPages. During editing, the fields are displayed in the document with a grey background that will not be displayed in the generated output.

Date

This date is the generation date. This date is updated during output generation and the server date inserted as the generation date.

Example

Add Date

In document – during editing

In generated output

Tip:

You can change the order of the month and date in the Date Format pane, by changing the order of D and M in the display.

The date after the change will be displayed as: 

Page Numbering

Page numbering is composed of the following fields:

Page: The number of the current page

NumPage: Total number of pages in the generated document.

These fields will be updated during output generation and the page number and number of pages according the amount of data added and the number of pages actually generated.

The fields should only be added in the Header/Footer areas.

To create the full format of the page numbering, insert the fields with fixed text according to the design requirements.

Example

Add
In document – during editing Page 1 of 1
In generated document when other pages are added Page 1 of 2

Page Numbering in Sections

If you are using sections, you can use the SectionPages field to number the pages separately in each section:


SectionPages is the total number of pages in the current section. Page is the number of the current page. To properly present the number of the page in the  current section, you need to define the page numbering of the section to restart numbering from 1.

Right-click the Page field and select Format Page Numbering.

Then select Start at 1.

References

Footnotes

A footnote appears at the bottom of the page in which it is referenced and is represented in the place where it is inserted into the page by a superscript number.

Footnotes appear as a numbered list below a line above the footer.

To add a footnote locate the cursor where you want to add the reference to the footnote and select Reference>Insert Footnote. A number appears in the cursor location and the cursor moves to the location for entering the footnote. You can always return to the footnote by double-clicking the number.

Table of Contents (TOC)

The table of contents is based on heading styles in the Word document. It inserts the different headings as a multi-level list that includes page numbers. Clicking on a TOC entry brings you to the relevant page.

To add a table of contents you first need to define the styles (see Using Styles).

To add the TOC, place the cursor where you want to add the TOC and select References>Table of Content, then select Automatic Table 1 or Automatic Table 2.

Manual Table is not supported.

You can slightly change the formats of the automatic tables. But it is not recommended to make major changes

Update

When you add or remove headings from the document always update the TOC by clicking Update Table. Always select Update entire table.

Hyperlinks

You can add a hyperlink to text and pictures in a document. Users can click on can click on the hyperlink to access a URL or create an email to a specified address.

To add a hyperlink select and right-click the text or picture to which you want to add the hyperlink and choose HyperLink.

Connecting to an Internet Address – URL

Click Existing File or Web Page. In the Address textbox enter the full URL. It is recommended to check the URL and copy the address directly from the browser.

It is recommended to define the hyperlinks to an HTML format that opens in a new window. By default, clicking the link replaces the output with the linked content.

Click Target Frame and choose New Window.

Connecting to an Email Address

Click Email Address. In the Email address textbox enter the email address. The prefix mailto: is added automatically. Do not delete this prefix.

Adapt Editing According to Output Formats

In order to obtain the best possible result, you should adapt the editing procedures to the generated output format. Editing should be performed assuming the format with the strictest rules which ensures that less strict formats will also look OK.

PDF and DOCX format are more lenient formats. These formats are based on page structures and you can control the visual presentation of each page so you can easily use floating elements.

HTML and HTML MAIL BODY formats are stricter formats based on a cellular/tabular structure, with the HTML MAIL BODY the stricter of the two. In these formats, the text is not separated into pages and is presented as one long page, which means some definitions and components such as Pages from Pages are not available.

HTML

HTML format is based on tables and cells, so it is recommended to use tables (transparent/borderless). Using tables enables us to control and pin the elements in the required location in the document. You can use text in the body of the document but alignment is limited.

Tables

In this format, we will use tables extensively. For easier editing it is recommended to plan the document according to the dynamic nature of the data, that is according to whether the table content is dynamic or static.

You can use a table inside a table, but limit the use of merging cells. You can use several tables and structure is not limited to one table.

The table width determines the width of the presented output, however, the width needs to conform to the work area width, that is the page width minus the margins. This means that it is important to reset tables even if they are transparent.

Paragraphs

Use the Spacing Before/After to set a space between lines.

You can use any font size for the text, however, the minimal line height is 8 pts so if you use a 4 pt font an additional 4 pts space is added to set the line height to 8 pts.

Numbered Lists and Numbering

When you add automatic numbering, Word adds a space between the number and the text. This space stays constant in HTML. To control the space add this text in a two-column table. In the first column insert the number and in the second the text where each paragraph as a row.

Example:

To add leveled numbering,  use the same method: create a column for the first level and then creat an internal table with two columns: one for the second level number and one for the text.

To keep the level of the list, use the Paint Format brush to copy the first level to the inner table and then go to the second numbering level from the Numbering menu.

Do the same for any internal level.

Example:

Headers and Footers

You can use headers and footers during editing, especially if the output will also be generated in PDF/DOCX including different first page. However, it is important to note that the header and footer of the first page are the ones added to the HTML generated output. The header will appear once at the beginning of the output and the footer will appear once at the end of the output (the whole output is considered one page).

Page Breaks

Page breaks are not relevant to this format but might be relevant if other generated formats are generated from the document. Page breaks appear as a larger space in HTML and, when generating in PDF/DOC create a new page.

Do not use section breaks.

Pictures

You can use pictures with the “In line with text” layout. To add a picture next to text’ for example add the company logo next to the company details you should add this in a two-cell table.

It is not recommended to use Behind/In front of text since it is difficult to position in the output. You can use Behind the Text if you define the absolute position as Column to Paragraph. However, the absolute position is very hard to pin point in HTML output since it is a paginated editor so you will have to use test preview extensively to be sure that the output is positioned as you require.

Shapes

Do not use shapes at all. If necessary, use the In line with text layout only. Use tables or pictures.

HTML Mail Body

The Mail Body format is the strictest of all formats, its rules are the same as for HTML with some additions. The format is based on tables and cells, so use tables (transparent/borderless). Using tables enables you to control, position and set the elements in the document as needed.

Using a single table for setting up the screen is advised, however, you can use a number of tables set up in the described manner and it is not limited to one table.

All the tables should be aligned to the center.

Use the table inside a table option and minimize the use of cell merging.

The width of the table determines the width of the displayed output. However, the width must be in the workspace area (page width minus the margins) so it is important to reset the tables even if they are transparent.

Recommended width is 19 cm.

Do not use header or footers of any type of page breaks!

Do not use shapes!

Pictures

Pictures in the document need to be linked to an external source, accessible to all and added to the document as a picture script.

The linked pictures need to be in the exact size they will be added to the document and in a 96 DPI resolution not saved to the web. The size of the picture cannot exceed the size of the cell it is added to.