This section includes the following:

  • Introducing the Designer

How to access the Designer and a description of the elements of the Designer main window.

  • Designing the Form

Includes the following:

Quick Start-22

Introducing the Designer

The Designer is the Docomotion component that enables designing, testing, and uploading Forms.
Docomotion Designer is based on MS- Word. It provides 90% capabilities of Word, including headers and footers, styling, pagination formats, symbols etc.
Designing a Form in the Designer comprises of the following steps:
Step 1: Designing / Editing the Form – adding text and data tags.
Step 2: Testing and previewing the designed Form.
Step 3: Uploading the form to the cloud. This saves the Form in the Docomotion Cloud environment.
After uploading the Form to Docomotion, you need to publish the Form.

To access the Designer from a Form:

  1. In Salesforce open the Docomotion App.
  2. In the Forms tab select a form and click Open Designer; the Designer Opening window appears.
  3. After a slight pause, the Designer appears.
If the Designer is not installed, an error message appears. You need to install the Designer. See Installing the Designer.

Describing the Designer Window

All form design, component creation, and testing activities take place in the Designer window. The Detailed Designer Window Description section describes the various Designer elements, panels, and the Designer Workspace.

The Designer window displays the following elements:

  • Menu Bar / Shortcut Buttons
  • Data Tags Panel
  • Search Panel
  • Workspace

Menu Bar and Shortcut Buttons 

Use the shortcut buttons to perform the following activities:

  • Undo IUndo– Undo the last action performed in the form (before saving the form).
  • Redo IRedo– Reverse the undo actions.
  • Quick Test Preview ITestPreview – Instantly create a visual or printed test preview. Test Preview output depends on the default project test preview settings.
  • Save ISave – Save all changes made to the form.
  • Upload to Cloud IUpload– to upload the Form to the cloud.

Form Data Tags Panel 

From the Form Data Tags Panel, you can:

  • Delete Form Tags.
  • Define Tag Properties.

When you select a tag in the Form Data Tags Panel, the associated tags are also selected in the Data Repository panel and the Form Design panel.

Data Model Tags Panel

This provides a visual hierarchical tag display or as a flat list displaying the target alias name and full path of a tag in a tooltip.

By default the Data Model appears in Tree view (collapsed).

If the Data Model includes Interactive tags, the Data Repository panel includes the Applicative, Interactive and Both tabs.

You can click the + /- signs to expand and collapse any level.

From the Data Model Tags panel, you can:

  • Insert tags into the Form.
  • Set Test Values.

Search Panel 

These tags can be in one the following locations:

  • The Form Data Tags Panel
  • The Data Model Tags Panel
  • The Form


The Workspace is where you design your form using all design options that are available in Word.

Word 2010 SP2 , Word 2013 SP1 , Word 2016  are supported (Not supported on Word 365)

Adding Content to the Form

Form content includes constant text that you can type or copy from another document and data tags from the Data Model on which the Form is based.

To learn more about data tags and their properties see Data Tag Properties (Date, String and Number Masking).
In addition, the Designer enables adding many customized entities. See the Complete Docomotion Guide for the Designer Advanced Features.
See also Designer: Tips and Tricks for Using MS Word for guidelines on editing documents in the Designer.

You can type the text or copy and paste from other Word documents.

To add constant text to the Form:

1.  Click the location in the Form (located in the Workspace), where you want to type the constant content.

2.  Type the desired text.

Inserting a Data Tag into the Form

All Data Tags in the Data Model are displayed in the Data Model Tags panel . You can insert these tags, as Data tags, into the form.


To insert a data tag into the form:

1.  In the Form, click the location for placing the tag.

2. In the Data Model Tags panel, perform one of the following:

  • Double-click the required data tag (text tags only).
  • Right-click the required data tag and in the menu, click Insert Tag As.

3. Select the tag type according to Salesforce field type:

  • Text
  • Barcode
  • Picture
  • Multimedia
  • HTML (for example if the Salesforce field is a Rich Text Area (RTA) field)
While creating or editing a Form, you can save a local copy of the Form.
To save the Form locally, click Form > Save Local Copy.

Validating the Form

The Validate menu enables you to validate that the Form you designed in Word conforms to options supported in Docomotion.

It checks that pictures were inserted properly (Wrap Text: In Line with Text, Behind Text, In Front of Text).

In addition it provides a list of tags that were defined in the Data Model of the Form but were not used in the Form design.

When you click Validate a message appears with the relevant information. You can click Highlight in the message window to highlight the pictures that were not inserted properly.

Testing the Form

In the Designer you can preview the Form you designed using tag values from a Salesforce record. You can display it on the monitor in different formats (PDF, HTML, DOCX etc.)

Alternatively, you can manually set test values for applicative (fixed) tags to be used for a test preview. These values are not saved when the Designer is closed.If you a defined a test record, the tag values you define will be overwritten.

Note: You cannot set test values for Interactive tags.

To generate a preview based on a Salesforce record:

1.  Click Form > View>[list of available formats]. Select the required format for the preview.

2.  Click Form > Set Test Record. The Set Actual Record window is displayed.

3. Enter the Salesforce record Id for the test record (15 or 18 characters).

4. Click Set.

The test preview appears on the monitor in the format you required.

To set an applicative  data tag test value:

1.  In the Data Model Tags panel, right-click the required tag and select Set Test Value.

The Tag Test Value window is displayed.

2.  Set the test value.

3.  Click OK.

4.  Click Form > View>[list of available formats]. Select the required format for the preview.

5. Click the Quick Test Preview icon   to display the output preview.

Uploading the Form to the Cloud

When you finish designing the Form you need to upload it to the Docomotion cloud environment.

To upload the Form to the cloud:

  1. Click Save to Salesforce icon IUpload to upload the Form to the Docomotion cloud environment.
Once the Form is saved to Salesforce, the Form object includes four files directly associated with this Form: DataSchema.xml, Document.ffx, Preview.pdf and Metadata.xml (the four files are generated per Form). You can see these files in the organization’s Data Management view (Storage Usage). It is crucial that these forms are not deleted.